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| Activities Available |
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Basketball, horseshoes, volleyball, softball, hot tub, table tennis, foosball, air hockey, hiking, swimming*, canoeing*, horseback riding*, and ropes course* are available for your group's enjoyment. Some activities are seasonal and / or are available only by special advance request. Some sports equipment is available at the Lodge front desk; you are encouraged to bring your own. Sports activities and equipment are unavailable from sundown Friday evening through sundown Saturday evening in accordance with Seventh-day Adventist worship beliefs and policies.
(*) must be arranged well in advance of your group's arrival because of additional fees and safety requirements. |
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| Activities Non-Permitted |
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| Off-road motor vehicles, skateboarding, use of firearms, sling shots, unauthorized bows and arrows including crossbows, hunting and fishing of any kind. Cutting of trees and plants. Use of ropes course without PSR instructor. Smoking, drinking alcoholic beverages, illegal non-prescription drugs. No pets except seeing-eye dogs. Any damage caused or cleaning incurred from non-compliance will result in a cleaning fee or replacement charge. The cleaning fee per Lodge room/cabin for smoking is $125.00. |
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| Camper Cabins |
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| Our 20 camper cabins are located in two separate villages of 10. Each cabin has four sets of bunk beds and one queen bed. Cabins are carpeted, insulated, and have a wall furnace. Linens are not provided - guests need to bring sleeping bags, pillows, and towels. Bathrooms and showers are located in a near-by centralized village bathhouse. |
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| Cancellation Policy |
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| If cancellation occurs and Pine Springs Ranch is unable to re-book the date reserved: (a) over 90 days from the date of the retreat, only the deposit is forfeited; (b) between 31 and 90 days, 50 percent of the guaranteed minimum will be due; (c) 30 days or less, the total guaranteed minimum is due. |
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| Check-In |
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| Guests may check in with the Desk Clerk at the Lodge front desk beginning at 3:30 PM on the first day of the retreat. Under special circumstances, other arrangements may be made for check-in times. Check with the office for details. |
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| Check-Out |
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| Guests must check-out with the Desk Clerk at the Lodge front desk by 11:00 AM on the last day of the retreat. You may be asked, however, to check out of your rooms by 9:00 AM if another group is expected to arrive the same day. Full weekend package proce will be charged for anyone checking out after 11:00 AM on Saturday. There are additional fees for anyone checking out after the agreed upon checkout time. The additional fee per room for late stays is $30.00 until 2:00 PM. After that time an additional day will be charged per room. |
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| Damage or Loss |
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| All facilities are checked after each group's use. Any damage to facilities, equipment, or property will be charged to your group. No moving of beds, equipment, tables or chairs is permitted without checking with Manager on Duty. Youth groups staying in the lodge will be charged a refundable security deposit of $500.00 prior to check-in. Youth groups are defined as the majority of the group consisiting of youth 17 years old or younger. |
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| Day Visitors |
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| All guests jon the campgrounds are required to register with the Desk Clerk at the Lodge front desk. Registrants will receive a guest pass authorizing them to be on campus. The Group Leader and The Food Service Director need to authorize any Day Pass meal tickets not previously arranged. Please note, there is a charge for day use with or without meals. Please see the Rate Sheet. |
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| Fires |
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| Campfires are permitted only in certain areas by permission of the U.S. Forest Service at specified times of the year. No fires of any kind are allowed without prior approval and under the supervision of Pine Springs Ranch personnel. |
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| First Aid - Medical Needs |
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| Group leaders are responsible for providing for medical emergencies or needs of their group, including a First Aid Kit, any transportation necessary, and an adult within their group with CPR certification from a nationally-recognized provider. For youth groups the designated adult must have First Aid certification from a nationally recognized provider as well. |
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| Food - Food Service - Refreshments |
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| Delicious, well-balanced vegetarian meals are served buffet-style in our Café. To to provide top quality meals, the serving line is open for 30 minutes during each meal. Please advise the members of your group accordingly. Sorry, no refunds on unused meal tickets. Additional fees may be charged if a group arrives more than 15 minutes late to a meal. Weekend meal times are as follows (unless prior arrangements have been made): Friday Supper 6:30-7:00, Sabbath Breakfast 8:00-8:30, Lunch 12:30-1:00, Supper 5:30-6:00, Sunday Brunch 8:30-9:00. Weekday mealtimes are typically Breakfast 8:00, Lunch 12:30, Supper 5:30. If refreshments are desired, prior arrangements are necessary to schedule space in the café. No food or beverage is to be removed from the café. |
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| Group Leaders |
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| The Group Leader acts as a liaison between Pine Springs Ranch and the group members and is responsible for communicating and helping to implement policies and procedures required by Pine Springs Ranch. The Pine Springs Ranch Manager on Duty will request time be allowed early in your program to present a brief orientation to your group. Please pay close attention to the Registration sheets. |
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| Group Use Information |
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| Meal counts, Meeting room equipment needs and completed room assignment sheets are due 7 days prior to arrival. An informaion deposit, not to exceed $200.00, will be added to all standard contracts. Groups supplying all necessary information at least 15 days prior to arrival will receive a contract discount in the amount of their deposit returned. Those who do not have all necessary information submitted 7 days prior to arrival will forfeit their deposit. At the camp's discretion, minor changes after the deadline dates may not affect group's deposit status. |
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| Guarantee Policy |
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| Contracts are written with an indicated guaranteed minimums for rooms/cabins, meals, guests, and meeting area(s). Children 12 and under do not count against the adult minimum. For youth groups, the group guarantees a number of full-time youth and full-time staff. If group attendance and/or room/cabin usage falls below the minimum for all or part of the duration, the contract minimum guarantee amount will be charged. Groups are billed (1) for the contracted packages according to the number of adults actually using the room at the rate indicated on the contract or rate sheet(children in rooms with their parents are billed at indicated child rate), (2) for use of the requested meeting room(s), and (3) for any other contracted or non-contracted services requested. |
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| Keys |
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| Guests pick up and return room keys to the Desk Clerk at the Lodge front desk. There is a $3.00 fee for lost or unreturned keys. |
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| Liability Insurance |
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| A Certificate of Insurance (1 million per occurrence) is required for all groups not affiliated with the Southeastern California Conference of Seventh-day Adventists. Certificate is to list "Southeastern California Conference" as additional insured. (Uninsured individuals check with the PSR office for possible waiver options.) |
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| Lodge Rooms |
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| Each of the 79 lodge rooms is attractively decorated and has two queen beds, two single trundles, private bath, individual thermostat, and all linens are provided. Rooms are assigned to guest members by their group leader. The lodge also has several rooms that are slightly larger to accommodate those with physical disabilities. |
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| Lost and Found |
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| Pine Springs Ranch is not liable for lost items. Unclaimed items will be disposed of after 30 days. |
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| Meal Tickets |
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| Guests receive pre-arranged meal tickets from the Desk Clerk at the Lodge front desk upon check-in. Present the appropriate meal ticket for each meal at the Café. Sorry, no refunds for unused meal tickets. |
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| Meeting Rooms |
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| Meeting rooms are requested and assigned according to group size and needs. Pine Springs Ranch reserves the right to assign meeting rooms. In the event a group is moved to a larger meeting room than contracted, the lower rate will apply. |
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| Payment Policy |
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| A deposit of at least 10% of the contract guaranteed minimum (but not less than $100.00) is required along with the signed contract to secure a reservation. Payment in full is due upon your ARRIVAL at Pine Springs Ranch before any use of the facility can begin. Additional fees will be billed and are due within 10 days. Interest will be charged on any balance due after 30 days. |
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| Questions |
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| Please feel free to contact Pine Springs Ranch guest services office at any time prior to your retreat, where theReservations Secretary will be glad to hlep you. The lodge reception desk or manager on duty will be happy to assist you during your stay. |
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| Quiet Time |
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| Quiet time is observed from 11:30 pm to 6:30 am Saturday and Sunday, and from 11:00 pm to 6:30 AM Monday - Friday. We ask that all guests respect the needs of our other guests. |
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| Signs, Banners, Posters, Etc. |
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| Please contact the camp regarding appropriate methods and locations for displaying signs, banners, posters, etc., or the hanging of paper, cloth, or other such items. NO DUCT-TAPE, NAILS, TACKS, STAPLES, ETC. ARE TO BE USED ON WALLS, FLOORS, CEILINGS, TABLES, DOORS, OR ANY OTHER CAMP PROPERTIES. |
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| Supervision of Children |
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| Parents are responsible for the supervision of their children at all times when not in an organized activity. They are also responsible to see that children abide by camp policies. No one under 18 is allowed to stay in the Lodge rooms or Cabins without adult supervision. Children are not permitted to run, or shout inside buildings, play on stairs, or any other similar activities that may be distrubing to other guests. |
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| Telephones |
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| Phones are currently available in some of the first floor Lodge rooms. A deposit of $10.00 is required to activate each phone. Calls are $.75 each (including 1-800 calls), plus the cost of the call. Payment in full is required at check-out. Pay phones are available for our guests in the lodge lobby. The pay phones do not carry long distance. The Lodge front desk sells phone cards for a nominal price. |
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| Vehicles |
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| Each vehicle is to be registered at the Lodge front desk with the Desk Clerk at the time of check-in. Please unload your vehicle immediately and park your vehicle in a marked space in the parking lot. Fire regulations prohibit parking elsewhere. |
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| Youth Groups |
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| For all groups using Pine Springs Ranch facilities which consist of minors without their parents the following ratio of staff on duty with campers in units or living groups and in general camp activities is required: Campers age 4-5 years 1 staff for each 5 campers; campers age 6-8 years 1 staff per 6 campers; campers age 9 -14 years 1 staff per 8 campers; campers age 15-18 1 staff per 10 campers. For groups with campers having special physical, medical, or behavioral needs the needs of the ratio of adults to campers may be as low as 1 on 1 - please contact Pine Springs Ranch for details. A minimum of one adult supervisor is required in each sleeping area. (i.e. Lodge room, cabins, tents, etc.) |
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